PMP Exam Success in 40 Days! - Project Management 101

ANNOUNCEMENT: PM 360 Seminar: Problem Solving & Consulting (4 PDU Event, Sunday May 19th 3PM EST) Sign up for the event at http://360.pmradio.org Limited seats. Grab yours now!

The Big Interview of the Month was on May 6th! Webinar Invitation: A Conversation with Lee R. Lambert PMI Fellow, and Phill Akinwale, PMP Join us on LinkedIn Live for an enlightening conversation between Lee Lambert, one of the original founders of the PMP exam and a PMI Fellow, and Phill Akinwale, PMP, a seasoned project management professional. Date and Time: May 6th at 12 PM EST Location: Online on LinkedIn Live About This Webinar: In this special session, Phill Akinwale will engage Lee Lambert in a deep dive into the origins and evolution of the PMP exam, the project management environment of the 1970s and 1980s, and the transformative changes that have occurred over the decades. The discussion will also explore Lee’s pioneering work on the diabetes instrument project, his extensive experiences within PMI, and his perspectives on the impact of artificial intelligence on project management. Webinar Highlights Include: * The Formation of the PMP Exam * Historical Perspectives * Technological Impact * Professional Growth Who Should Attend: This webinar is ideal for project management professionals, PMP certification holders, and anyone interested in the history and future of project management. Whether you’re a seasoned manager or new to the field, the insights from this session will enrich your understanding and inspire your practice. How to Join: This event will be broadcast live on LinkedIn Live. Follow Phill Akinwale on LinkedIn or on Instagram @projectmanagementcoach or https://lnkd.in/g2GDZ_K8 to receive notifications and access the live session directly. We look forward to welcoming you to what promises to be an informative and inspiring session with a prominent figure in the world of PMI and the field of project management! www.praizion.com Our project management courses are credit eligible for contact hours or professional development units (PDUs). Participants studying for the PMP® exam can claim the contact hours earned to satisfy PMI's eligibility requirements for the PMP® exam. Project managers seeking to maintain their PMP certification can claim the PDUs earned to satisfy PMI's Continuing Certification Requirements. Mission Statement At Praizion Media, our goal is to significantly enhance core competency in project management and equip participants with the necessary tools and skills to hit--the-ground-running in their project work. We are committed to providing clear understanding of the PMBOK® Guide, project management, project management tools, techniques and concepts to participants worldwide. With a mind-set of quality and excellence, we strive to: • Uphold the project management methodology advocated by the Project Management Institute (PMI®). • Present real world project management concepts and examples in an accessible, understandable framework. • Provide PMP® candidates with a mechanism to gauge understanding and preparedness for the PMP® exam. • Reinforce project management sensibility through targetted learning instruction. PMP Exam Immersion Book: PDF: https://praizion.dpdcart.com/cart/add?product_id=221766&method_id=241716 HARDCOPY: https://www.lulu.com/shop/roy-schilling-and-phill-c-akinwale/pmp-exam-immersion/paperback/product-kqmz46.html Other courses: http://praizion.com MAIN SITE: www.praizion.com Praizion Media specializes in project management education and professional development. Please visit: www.praizion.com for project management and PMP Exam training materials.

Live Class With Your Buddy Phill (Agile-Scrum RAPID)

Join me in the PMP Exam training class at http://hpmexam.com

Who Wants to be a PMP Quizzing Students Game

#pmp #agile #agilepracticeguide Are YOU Looking to Take the Exam? Sign up: http://projectmanagementmasterclass.com 👉FINAL MOCK EXAM (180 Questions): http://mock.hpmexam.com 👉PEOPLE MOCK TEST http://people.hpmexam.com 👉PROCESS MOCK TEST http://process.hpmexam.com 👉BUSINESS MOCK TEST http://business.hpmexam.com FREE YOUTUBE Course 40 Days to PMP Exam Success: https://www.youtube.com/playlist?list=PL13IJTeX9RPUJwpTxjKnYO950MhwGjz01 FREE PMP PODCAST: http://pmradio.org (available on audible and all platforms) Hybrid Bootcamp: http://hpmexam.com Agile Practice Guide Bootcamp: http://agileprinciple.com PMP Exam Immersion Book: PDF: https://praizion.dpdcart.com/cart/add?product_id=221766&method_id=241716 HARDCOPY: https://www.lulu.com/shop/roy-schilling-and-phill-c-akinwale/pmp-exam-immersion/paperback/product-kqmz46.html Other courses: http://praizion.com Podcast: https://open.spotify.com/show/46uJBmlSRnQzzrkKpNyZ9Z Online Agile Training for PMP Exam: https://vimeo.com/ondemand/agilepmp MAIN SITE: www.praizion.com Praizion Media specializes in project management education and professional development. Please visit: www.praizion.com for project management and PMP Exam training materials.

PMP All 35 Tasks (Rapid Review) Continue FREE at http://pmp.pmradio.org

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Don't miss this great offer! Sign up now at: https://projectmanagementdoctor.com/pmpimmersion * Lifetime access PMP course * Lifetime access PMP Graduate course * 10 hours of pre-recorded lectures for life after PMP * Learn how to succeed AFTER you get certified! Think of it like PMP insurance! * 3 awesome books * 40 hours of video * 2 Mock Exams and 20 quizzes

Learn how to narrow down your focus and study with purpose!

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Embarking on the PMP exam journey can often feel like navigating a labyrinth, fraught with challenges and uncertainties. "PMBOK 7 Simplified: Domains & Principles Explained" is your compass through this maze, offering a strategic approach to not only mastering the fundamentals of project management but also conquering Agile and Hybrid questions with confidence. In this transformative journey, we delve deep into Agile and Hybrid methodologies, PMBOK 6 & 7, and the mindset mantras essential for success. We tackle common knowledge gaps, providing practical advice that paves the way to becoming a Project Management Professional.

Hear from Tiffanie, the PMP Boss Lady, who shares her story of overcoming obstacles with resilience and strategic preparation. This video is your gateway to understanding the intricate world of PMP with ease, ensuring a solid foundation in both Agile practices and the principles of PMBOK 7. Whether you're on the verge of your PMP exam or looking to refresh your knowledge, this guide is your first step toward a successful career in project management.

Ready to transform your understanding and approach to the PMP exam? Dive into our comprehensive guide, and let's embark on this journey together. For more resources, sign up for our webinars, live training, and visit our website for a wealth of knowledge designed to propel you to PMP success. Join us, and let's turn your project management aspirations into achievements.

#PlanManageBudget #MonitorStakeholderEngagement #ManageProjectKnowledge #PlanQualityManagement #PMBOK7

CHAPTERS:

0:09 - Intro to PMP Exam Prep

1:48 - Agile Methodology Explained

5:41 - Understanding the Stacey Complexity Model

6:51 - Key Agile Concepts

10:55 - Agile Manifesto Principles

12:53 - Comparing Agile and Predictive Models

13:25 - Introduction to Scrum Framework

15:24 - Scrum: Backlog Refinement Process

19:02 - Conducting a Sprint Review

19:41 - Sprint Retrospective Overview

22:41 - Managing Sprint Backlog Items

23:10 - Scrum Master Role and Responsibilities Q&A

25:24 - Backlog Refinement Strategies

31:02 - Defining the "Definition of Done"

32:30 - Prioritizing the Product Backlog

37:20 - PMI's 12 Principles Explained

43:19 - Overview of PMBOK 7th Edition

45:28 - Understanding PMBOK Domains

53:30 - Advanced Project Management Topics

55:37 - Overview of the 5 Process Groups

56:40 - Integration Management Insights

1:02:55 - Scope Management Techniques

1:03:51 - Effective Schedule Management

1:05:15 - Cost Management Strategies

1:07:52 - Ensuring Quality in Projects

1:08:59 - Resource Management Best Practices

1:10:14 - Communications Management in Projects

1:11:11 - Risk Management Approaches

1:16:17 - Joining Phil’s PMP Prep Programs

1:20:35 - Procurement Management Explained

1:23:15 - Stakeholder Management Strategies

1:30:15 - PMP Exam Content Outline Review

1:32:47 - People Domain: PMP Exam Focus

1:36:33 - Exam Prep: Additional Insights

1:38:20 - Process Domain: Understanding for PMP Exam

1:46:06 - Business Domain: PMP Exam Preparation

1:46:26 - Agile Compliance in Business Domain

1:48:38 - Business Domain: Key Concepts

1:49:20 - Adapting to Environmental Changes

1:51:46 - Managing Organizational Change

1:53:34 - Last Minute Exam Roadmap

1:55:25 - Creating a PMP Mind Map

1:56:37 - Last Minute Exam Tips

1:59:50 - Final PMP Exam Q&A

2:02:09 - Goodbye and Exam Wishes

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PMP Exam Intense Crash Course - Phill Grills his friends!

Dive into the evolving world of project management with "Navigating the New Terrain of Project Management: Mastering the PMBOK 7th Edition," a comprehensive guide designed for today's dynamic project management professionals. This insightful resource is tailored specifically for those who have built their careers on the foundational knowledge of earlier PMBOK editions and are now facing the transformative landscape marked by the PMBOK 7th edition.

Key Highlights:

• A Deep Dive into the PMBOK 7th Edition: Explore the significant shift from process-driven methodologies to a principle-driven approach, understanding the nuances and implications of this evolution.

• Twelve Principles of Project Management: Unravel each of the 12 new principles introduced in the PMBOK 7th edition with practical examples, case studies, and real-world applications.

• Agile and Scrum Integration: Gain insights into the intersection of Agile methodologies with PMBOK practices and learn how to effectively apply Agile principles within a Scrum framework.

• The Eight Domains of Project Management: Discover the eight new domains of project management, complete with strategies for implementation across various project types and industries.

• Modern Tools and Techniques: Transition smoothly from traditional tools to the latest methods, models, and artifacts, enhancing your toolkit for modern project challenges.

• Leadership and Adaptability: Embrace the critical role of leadership and adaptability in today's project environment, equipped with strategies to navigate complex changes and drive project success.

• Mastering the PMP Exam: Equip yourself with strategic approaches and valuable insights for acing the updated PMP exam, ensuring your skills remain sharp and certification up-to-date.

Who This Is For: This guide is an invaluable resource for PMP certified professionals, project managers, and aspiring practitioners. Whether you are looking to update your knowledge, preparing for the PMP exam, or seeking to understand the latest trends and practices in project management, this book/video series offers a wealth of knowledge and practical advice.

Join us on this enlightening journey through the modern landscape of project management, where principles, agility, and strategic thinking converge to redefine success in the projects of today and tomorrow.

We have a lot of viewers but few have taken the effort to like this podcast. It takes a lot of effort to put these out, so please show your love to your buddy Phill & team. Thank you!

Today we will explore how to deal with PMP Exam failure. Here's how you can turn this setback into a stepping stone for success on your second try: 1. Process your emotions and learn from the experience. Acknowledge your feelings of disappointment and frustration, but avoid dwelling on them. Instead, focus on using them as fuel for your determination to succeed. Analyze what went wrong: Did you underestimate the difficulty of the exam? Did you have gaps in your knowledge? Did you face unexpected challenges with time management or test-taking strategies? 2. Analyze your score report (if available). This will provide valuable insights into your areas of weakness and strength. Pay particular attention to the knowledge areas where you scored below proficient. 3. Revisit your study materials. Based on your score report and personal assessment, identify areas that need additional focus. You may need to delve deeper into specific sections of the PMBOK Guide, explore complementary resources like practice questions and mock exams, or consider different learning formats like video lectures or live online courses. 4. Diversify your preparation methods. Don't rely solely on the same type of study material you used previously. Consider incorporating practice questions, quizzes, flashcards, group study sessions, or even mentoring from experienced PMP holders. Find what works best for you and keeps you engaged in the learning process. 5. Sharpen your test-taking skills. Practice answering multiple-choice questions under timed conditions to familiarize yourself with the exam format and improve your time management. Learn how to identify keywords and eliminate obvious wrong answers. Familiarize yourself with the PMI's scoring methodology, which emphasizes situational judgment and the ability to apply your knowledge to real-world scenarios. 6. Build your confidence. Surround yourself with positive and supportive people who believe in you. Engage in self-talk that fosters confidence and resilience. Focus on your strengths and achievements, and remind yourself of your motivation for pursuing the PMP credential. 7. Schedule your re-exam strategically. Give yourself enough time to adequately prepare without feeling rushed. However, avoid putting it off indefinitely. Choose a date that keeps you motivated and focused on your goal. Remember, failing the PMP exam is not a reflection of your intelligence or competence as a project manager. It's simply a sign that you need to adjust your approach to preparation. By learning from your experience, refocusing your efforts, and staying committed to your goal, you can turn this setback into a springboard for success on your second attempt. Want to create live streams like this? Check out StreamYard: https://streamyard.com/pal/d/5688675175366656

Many Moving Parts on the PMP

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During the lessons learned meeting with Greg, the recent PMP-certified individual, several key points were discussed:

1. Greg's Motivation: Greg shared his motivation for pursuing the PMP certification, emphasizing his desire for improvement in project management after attending a class.

2. Study Approach: Greg outlined his study approach, which involved reading books, taking quizzes, and referencing materials provided during his PMP course.

3. Exam Experience: Greg talked about his exam experience, including the length of the test, the types of questions, and the importance of having the right mindset.

4. Agile and Hybrid: Greg discussed the distribution of questions related to Agile and Hybrid methodologies on the exam and how they were presented.

5. Exam Preparation: Greg highlighted the importance of practicing with quizzes and using them to identify areas for further study.

6. Learning Style: Greg mentioned that he preferred reading and writing as his primary learning style and found it effective for his PMP preparation.

Overall, the meeting provided insights into Greg's successful PMP journey and emphasized the importance of finding the study approach that works best for one's learning style.

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100 Agile Terms (Agile Practice Guide) For the PMP Exam

2023 PMP SUCCESS STRATEGY

Task 2 - Lead a Team in the PMP exam is about the following:

• Setting a clear vision and mission for the team.
• Supporting diversity and inclusion.
• Valuing servant leadership.
• Determining an appropriate leadership style.
• Inspiring, motivating, and influencing team members/stakeholders.
• Analyzing team members and stakeholders' influence.
• Distinguishing various options to lead various team members and stakeholders.

Here is a breakdown of each of these enablers:

• Set a clear vision and mission for the team. This means communicating to the team what the project is trying to achieve and why it is important. The vision should be inspiring and aspirational, while the mission should be specific and measurable.
• Support diversity and inclusion. This means creating a team environment where everyone feels welcome and respected, regardless of their background or beliefs. This can be done by creating opportunities for team members to learn about each other's cultures and perspectives, and by fostering an atmosphere of open communication and collaboration.
• Value servant leadership. Servant leadership is a leadership style that focuses on serving others and putting their needs first. This can be done by listening to team members' concerns, empowering them to make decisions, and providing them with the resources they need to succeed.
• Determine an appropriate leadership style. There is no one-size-fits-all leadership style. The best leadership style for a particular team will depend on the team's composition, the project's goals, and the challenges that the team is facing. Some common leadership styles include directive, collaborative, and transformational leadership.
• Inspire, motivate, and influence team members/stakeholders. This means creating a sense of excitement and enthusiasm for the project, and helping team members to stay motivated and engaged. This can be done by setting clear goals, providing regular feedback, and celebrating successes.
• Analyze team members and stakeholders' influence. This means understanding the different roles that team members and stakeholders play in the project, and how they can be influenced. This can be done by conducting stakeholder analysis and by understanding the different leadership styles that are effective with different people.
• Distinguish various options to lead various team members and stakeholders. This means being able to adapt your leadership style to the different needs of team members and stakeholders. For example, you may need to be more directive with team members who are new to the project, or more collaborative with team members who have a lot of experience.

These are just some of the key enablers that are important for leading a team effectively. By understanding these enablers and how to apply them, you can be a more effective leader and help your team to succeed.

Here are some additional tips for leading a team in a project:

• Be clear and concise in your communication.
• Be approachable and willing to listen to feedback.
• Be fair and consistent in your decision-making.
• Be willing to take risks and make mistakes.
• Celebrate successes and learn from failures.

In this episode, Emily and I review Task 1 in the content outline.

PM-Spiration (PM Newsletter - October 2023)

In the world of project management, finding inspiration is crucial for success. It serves as the driving force that motivates project managers and their teams to overcome challenges, meet deadlines, and achieve goals. Inspiration fuels creativity and innovation, enabling project managers to think outside the box and come up with unique solutions to complex problems. Moreover, it instills a sense of purpose and passion in project teams, encouraging them to go above and beyond in their work.

Support team performance • Appraise team member performance against key performance indicators • Support and recognize team member growth and development • Determine appropriate feedback approach • Verify performance improvements Join the PMP Course: http://tinyurl.com/elitepmp to learn in great detail.

Support and recognize team member growth and development

It is important to support and recognize team member growth and development. This can be done by:

• Providing regular feedback and coaching
• Offering opportunities for training and development
• Promoting team members to positions of greater responsibility
• Recognizing and rewarding team members for their accomplishments

Determine appropriate feedback approach

When giving feedback to team members, it is important to use an approach that is appropriate to the individual and the situation. Some factors to consider include:

• The team member's experience and level of skill
• The nature of the feedback (positive or negative)
• The team member's personality and communication style
• The team member's relationship with the manager

Verify performance improvements

Once feedback has been given, it is important to verify that the team member is making the desired improvements. This can be done by tracking the team member's performance on KPIs over time, as well as by seeking feedback from the team member's customers and colleagues.

EXPAND

Here are some additional tips for appraising, supporting, and developing support team performance:

• Set clear and measurable goals. Team members should know what is expected of them and how their performance will be measured.
• Provide regular feedback. Both positive and negative feedback is important for helping team members improve their performance.
• Create a culture of learning and development. Support team members in their efforts to develop new skills and knowledge.
• Empower team members to make decisions. This will help them to feel more engaged and motivated in their work.
• Recognize and reward team members for their accomplishments. This will help to boost morale and productivity.

Who's up for a fun-filled, enlightening chit-chat today? 🎉 We're going on a rollercoaster ride of self-discovery, life purpose, and making the world a better place - all in the name of understanding the real meaning of success. 🌟 No, we're not talking about being the next billionaire 💰 or getting your dream job. We're exploring success in a broader, deeper sense - one that goes beyond the dollars and accolades to the very core of our lives. So, buckle up as we embark on this exciting journey of unraveling the magic of "knowing, growing, and sowing" in our special LinkedIn Live event. 🚀🌱💡 To make things even more exciting, we'll have the star of the show, Phill. 💫 Phill's not your everyday professional. He's a powerhouse of knowledge and experience, having guided teams to professional certifications in organizations like the USAF, US Army, FBI, and NASA. 🚀🎓 He's a master storyteller with a treasure chest of tips and tricks to help you truly thrive in all areas of life. 📚💡 From rookie dreamers to seasoned pros, and all those in between searching for inspiration, this chat is designed for you! We're serving a buffet of invaluable insights and practical nuggets that you can chew on and apply in your life journey. 🍽️💡 Get ready to take a deep dive into the ocean of purpose, growth, and positive impact. 🌊🌱 Together, we'll unlock the secrets of success and chart a course towards a life brimming with meaning and satisfaction. 🗺️✨ So, do yourself a favor - don't let this golden opportunity slip away. Join Phill and an incredible community of individuals, all charged up to unleash their potential, in our insightful session "Unlocking Success: The Power of Knowing, Growing, and Sowing" on LinkedIn Live. 🤝🌟 Can't wait to see you there! 🎉👀

Chapter 1: Understanding the Landscape of the PMP Exam

1.1 Overcoming the Fear of the Unknown

The Project Management Professional (PMP) examination is often regarded as a challenging feat, invoking a sense of fear in many prospective candidates. This apprehension primarily stems from the enormity of the exam's content, the complexity of its structure, and the high stakes associated with the result.

However, it's essential to understand that fear often originates from the unknown. When you're not clear about what you're up against, the task seems more formidable than it actually is. Thus, the first step towards overcoming the fear associated with the PMP exam is acknowledging and understanding the exam's landscape.

To overcome the fear of the unknown, we can adapt strategies like breaking down the task into manageable parts, seeking guidance from mentors, and visualizing success. These strategies can help foster confidence, drive, and clarity, thereby making the journey towards the PMP certification less daunting and more achievable.

1.2 Utilizing the PMP Exam Content Outline

The PMP Exam Content Outline is an extremely beneficial tool for all aspirants. It can be seen as the roadmap to the exam, offering a detailed overview of the components of the PMP exam. The outline divides the exam into three primary domains: People, Process, and Business.

1.2.1 Understanding the People Domain

In the people domain, it's about the 'soft skills' needed to manage a project effectively. These skills include but are not limited to conflict management, team leadership, and effective communication. Developing these skills is crucial as they represent about 42% of the questions you will face in the PMP exam.

1.2.2 Unveiling the Process Domain

The process domain focuses on the technical aspects of project management. This includes all the processes, tools, techniques, and best practices that you, as a project manager, will need to deliver successful projects. This is the largest domain, covering about 50% of the PMP exam content.

1.2.3 Navigating the Business Domain

The business domain, which covers the remaining 8%, is all about ensuring that the project aligns with the broader business objectives. As a project manager, you'll need to understand the strategic objectives of your organization and ensure that your project delivers value in the context of those objectives.

Each domain is further divided into a total of 35 tasks, providing a step-by-step overview of what needs to be studied and understood. By regularly referencing this outline during your preparation, you can ensure you have a firm grasp over all the exam's topics, leaving no room for uncertainty and surprise. Understanding the full spectrum of what the PMP exam covers will help alleviate fear and build confidence in your readiness for the exam.

Consulting Project Manager or FULL TIME Hire? Pros and Cons

Join us for an exclusive livestream meeting as we celebrate the remarkable achievement of Lawan, our esteemed colleague, who recently conquered both the Certified Associate in Project Management (CAPM) and the Project Management Professional (PMP) certifications within an impressive timeframe of just six months! This extraordinary feat has made her the epitome of dedication, perseverance, and excellence in the project management field. During this captivating session, Lawan will generously share her invaluable insights, strategies, and secrets that enabled her to accomplish this remarkable milestone. Be prepared to embark on an inspiring journey as she takes us through her personal experiences, challenges, and triumphs while pursuing these esteemed certifications. Lawan's success story serves as a shining example for all aspiring project management professionals who wish to follow in her footsteps. Whether you're a seasoned project manager or new to the field, this livestream meeting promises to be an enriching experience that will equip you with the knowledge and motivation to embark on your own certification journey. In addition to Lawan's inspiring narrative, the meeting will also feature an interactive Q&A session, allowing participants to engage directly with Lawan and seek further guidance and advice. Whether you're curious about study techniques, exam preparation, or managing time effectively, Lawan will be delighted to address your queries and provide valuable insights. So, mark your calendars and join us as we applaud Lawan's exceptional achievement and delve into the secrets behind her success. Together, we can learn from her incredible journey, gain valuable knowledge, and fuel our own ambitions in the field of project management. Let's celebrate our PMP Boss-lady and pave the way for our own professional growth!

PMP Exam Training and Coaching based on the book, ⁠⁠⁠⁠⁠PMP Exam Immersion⁠⁠⁠⁠⁠

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Task 14: Establish Project Governance Structure

Task 14 involves establishing a project governance structure that provides the necessary oversight, decision-making authority, and escalation paths for effective project management. This includes determining the appropriate governance for the project, such as replicating the organizational governance structure, and defining escalation paths and thresholds for addressing issues and making key decisions.

Determine Appropriate Governance for a Project:

The project team assesses the project's characteristics, complexity, and stakeholder requirements to determine the appropriate governance structure. This may involve replicating the organization's existing governance framework or adapting it to suit the unique needs of the project. The governance structure establishes the roles and responsibilities of key stakeholders, defines communication channels, and sets the decision-making processes to ensure effective project governance.

Define Escalation Paths:

Escalation paths are established to provide a clear hierarchy for addressing issues, risks, and decisions within the project. The team defines the levels and steps for escalating concerns or matters that require attention beyond the project team's authority. This ensures that issues are addressed and resolved in a timely manner, without causing unnecessary delays or disruptions. Escalation paths should be communicated to all stakeholders to facilitate effective communication and problem-solving.

Define Escalation Thresholds:

In addition to establishing escalation paths, the team defines escalation thresholds to determine when issues or decisions should be escalated. These thresholds set the criteria for determining the significance or impact of an issue, beyond which it needs to be elevated to the next level of authority. Defining escalation thresholds ensures consistent and objective decision-making and prevents unnecessary escalations for minor issues. It helps streamline the governance process and enables efficient allocation of resources to address critical matters.

The established project governance structure provides clarity and accountability, enables effective communication and decision-making, and ensures that the project is aligned with organizational objectives. It establishes a framework for managing project risks, resolving issues, and maximizing stakeholder engagement. By defining the appropriate governance, escalation paths, and thresholds, the project team can ensure that project governance is robust, efficient, and responsive to the needs of the project.

PMP Exam Training and Coaching based on the book, ⁠⁠⁠⁠⁠PMP Exam Immersion⁠⁠⁠⁠⁠

Direct Link: https://praizion.dpdcart.com/cart/add?product_id=221766&method_id=241716

Also based on the half-day LIVE training course, PMP Exam Immersion, available here: ⁠⁠⁠⁠⁠http://hpmexam.com⁠⁠⁠⁠⁠

Also find on UDEMY: ⁠⁠⁠⁠⁠http://udemy.com/pmpimmersion

Task 13: Determine Appropriate Project Methodology/Methods and Practices

Task 13 involves determining the most appropriate project methodology, methods, and practices based on an assessment of project needs, complexity, magnitude, and other factors. This task includes assessing project requirements, recommending a project execution strategy, recommending a project methodology or approach (such as predictive, agile, or hybrid), and utilizing iterative and incremental practices throughout the project life cycle.

Assess Project Needs, Complexity, and Magnitude:

To determine the appropriate project methodology, it is important to assess the unique needs, complexity, and magnitude of the project. This assessment considers factors such as project objectives, scope, timeline, resource requirements, risks, stakeholder expectations, and regulatory compliance. By understanding the specific characteristics and requirements of the project, the project team can make informed decisions regarding the most suitable methodology and practices to apply.

Recommend Project Execution Strategy:

Based on the assessment of project needs, the project team recommends a project execution strategy. This strategy encompasses various aspects of project management, such as contracting, finance, and resource allocation. For example, the team may recommend outsourcing certain project components through contracts or utilizing specific financial models to fund the project. The project execution strategy aligns with the overall project goals and objectives and supports efficient project delivery.

Recommend a Project Methodology/Approach:

Once the project execution strategy is determined, the team recommends a project methodology or approach that best aligns with the project requirements. This may involve recommending a traditional predictive (waterfall) methodology, an agile methodology (such as Scrum or Kanban), or a hybrid approach that combines elements of both. The recommendation is based on factors such as project complexity, uncertainty, stakeholder collaboration needs, adaptability, and flexibility. The chosen methodology provides a framework for planning, executing, and controlling project activities.

Use Iterative, Incremental Practices throughout the Project Life Cycle:

Regardless of the chosen methodology, it is beneficial to incorporate iterative and incremental practices throughout the project life cycle. These practices promote continuous improvement, stakeholder engagement, risk management, and knowledge sharing. Examples of iterative and incremental practices include conducting regular lessons learned sessions to capture and apply project insights, engaging stakeholders in feedback loops and decision-making processes, and actively managing project risks through ongoing identification, analysis, and mitigation efforts. By embracing these practices, the project team can adapt to changing circumstances, enhance project outcomes, and foster a collaborative and learning-oriented project environment.

The selection of an appropriate project methodology, methods, and practices significantly impacts the project's success. By assessing project needs, recommending a project execution strategy, recommending a suitable methodology or approach, and applying iterative and incremental practices, the project team can enhance project delivery, stakeholder satisfaction, and overall project outcomes.

Studying for the PMP needs intentionality. In this episode, I will give you ideas of how to study!

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Task 12: Manage Project Artifacts

Task 12 involves managing project artifacts to ensure that project information is effectively organized, maintained, and accessible to all stakeholders. This includes determining the requirements for managing the project artifacts, validating the accuracy and accessibility of the information through version control, and continually assessing the effectiveness of artifact management.

Determine the Requirements for Managing Project Artifacts:

To manage project artifacts efficiently, the project team needs to define the requirements for artifact management. This includes identifying what artifacts need to be managed, when they should be updated, where they should be stored, who is responsible for maintaining them, and any specific formats or standards that need to be followed. Clear requirements ensure that project artifacts are consistently managed and serve as reliable sources of information throughout the project lifecycle.

Validate that the Project Information is Kept Up to Date (Version Control) and Accessible to All Stakeholders:

To ensure that project information remains accurate and accessible, version control practices should be implemented. Version control allows the team to track and manage changes to project artifacts, ensuring that the most recent versions are readily available. This includes establishing naming conventions, version numbering, and change tracking mechanisms. Regularly validating the accuracy and accessibility of the project information ensures that stakeholders have access to up-to-date and relevant artifacts, reducing confusion and enabling effective decision-making.

Continually Assess the Effectiveness of the Management of Project Artifacts:

The project team should continually assess and improve the management of project artifacts. This involves periodically reviewing the artifact management process and practices to identify areas for improvement. The team can gather feedback from stakeholders and conduct audits or inspections to evaluate the effectiveness of artifact management. This assessment helps identify any bottlenecks, inconsistencies, or gaps in managing project artifacts and provides insights for implementing process improvements or adopting new tools and technologies.

By effectively managing project artifacts, organizations can ensure that project information is accurate, accessible, and reliable. This enables better communication, collaboration, and decision-making among stakeholders. Continually assessing the effectiveness of artifact management practices promotes a culture of continuous improvement and ensures that the project artifacts remain valuable assets throughout the project lifecycle.

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The 7th edition of the Project Management Body of Knowledge (PMBOK) Guide symbolizes a noteworthy pivot in the sphere of project management. It embraces a universally applicable approach, significantly emphasizing the role of interpersonal skills, principles, and soft skills in project management. The guide posits that people play an essential part in determining the success or failure of a project, and it promotes a natural logic approach to managing projects. Additionally, this edition is strongly influenced by agile concepts and subtle details, which mirrors the escalating prominence of agile methodologies in the realm of project management.

Yet, despite the introduction of these new perspectives in the 7th edition, the 6th edition remains a pertinent resource because of its comprehensive focus on predictive or traditional project management. The 6th edition lays a solid foundation for understanding conventional project management practices and methodologies.

To reconcile the changes between the two editions and merge the traditional and agile methodologies, the Project Management Institute (PMI) has released the "Process Groups: A Practice Guide." This guide serves as a compass for practitioners, helping them traverse the complexities of project management.

It's important to note that a robust understanding of traditional project management, which is defined by the five process groups, 10 knowledge areas, and 49 processes, remains crucial. Even though the Project Management Professional (PMP) exam is based on the exam content outline, this holistic understanding is key to allowing professionals to grasp the broader context of project management. It empowers them to appropriately apply the principles and practices to different project scenarios and requirements.

In order to gain a comprehensive understanding of the evolving dynamics of project management, I strongly encourage you to delve into not just the 6th and 7th editions of the PMBOK Guide, but also into the Agile Practice Guide and its valuable content. This will facilitate an expanded knowledge base that provides enormous value, enabling professionals to adeptly navigate through both predictive and agile project management methodologies.

Investing time and effort in understanding these resources will help practitioners shape a balanced and versatile skill set that goes beyond the constraints of a single PMBOK Guide edition. This wide-ranging viewpoint and deep comprehension of project management principles and practices will assuredly boost one's efficiency in the field and contribute significantly to the success of their projects.

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Task 11: Plan and Manage Procurement

Task 11 involves planning and managing procurement activities to acquire the necessary resources and services for the project. This includes defining resource requirements and needs, communicating these requirements, managing suppliers and contracts, planning and implementing a procurement strategy, and developing a delivery solution.

Define Resource Requirements and Needs:

In this step, the project team identifies and defines the resource requirements and needs for the project. This includes determining the types of resources needed, such as materials, equipment, software, or specialized services. The team also assesses the quantity, quality, and specifications of the resources required to meet project objectives. Clear and well-defined resource requirements provide a foundation for effective procurement planning.

Communicate Resource Requirements:

Once the resource requirements are defined, it is important to communicate these requirements to relevant stakeholders and potential suppliers. This involves preparing and sharing procurement documents, such as Requests for Information (RFIs), Requests for Proposals (RFPs), or Requests for Quotations (RFQs). Effective communication ensures that suppliers have a clear understanding of the project's resource needs and can provide accurate and competitive proposals.

Manage Suppliers/Contracts:

After receiving proposals or bids from potential suppliers, the project team evaluates and selects the most suitable suppliers based on criteria such as price, quality, capability, delivery timelines, and contractual terms. Contract negotiation and management play a crucial role in ensuring that the agreed-upon terms and conditions are clearly documented and that both parties understand their roles and responsibilities. Ongoing supplier management is important to maintain effective communication, monitor supplier performance, and address any issues or disputes that may arise during the procurement process.

Plan and Manage Procurement Strategy:

The project team develops a procurement strategy that outlines the approach and methodology for procuring the required resources. This strategy takes into account factors such as the project's budget, timeline, risks, and overall objectives. It may involve determining whether to use competitive bidding, establish strategic partnerships, or explore alternative procurement methods. The procurement strategy guides the team in making decisions on the most appropriate procurement methods and sourcing strategies.

Develop a Delivery Solution:

Procurement is not just about acquiring resources; it also involves ensuring that the resources are delivered in a timely and efficient manner. The project team develops a delivery solution that considers transportation logistics, inventory management, quality control, and any necessary inspections or certifications. This solution ensures that the procured resources are available when and where they are needed for the project's execution.

Throughout the procurement process, the project team maintains open and transparent communication with suppliers and stakeholders, manages procurement risks, and follows any applicable legal and ethical guidelines. Effective procurement planning and management contribute to obtaining the necessary resources and services on time, within budget, and at the desired quality level, supporting the successful execution of the project.

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Task 10: Manage Project Changes

Task 10 involves effectively managing project changes by anticipating and embracing the need for change, determining strategies to handle change, executing change management practices according to the chosen methodology, and determining appropriate change responses to move the project forward.

1. Anticipate and Embrace the Need for Change: In this step, project managers and the project team proactively anticipate and recognize the need for change within the project. They remain open to the possibility of changes in project requirements, scope, resources, or other aspects. By adopting a mindset that embraces change, project managers can create a culture of flexibility and adaptability within the team. This includes following change management practices, such as conducting regular assessments of the project environment, engaging stakeholders in change discussions, and fostering a collaborative approach to change management.

2. Determine Strategy to Handle Change: When a change is identified or requested, the project team needs to determine an appropriate strategy to handle the change. This involves assessing the impact of the change on project objectives, scope, schedule, budget, resources, and risks. The team evaluates the feasibility and potential benefits of the change and considers alternative approaches. Based on this analysis, they develop a change management strategy that outlines the necessary steps, resources, and stakeholders involved in implementing the change.

3. Execute Change Management Strategy According to the Methodology: Once the change management strategy is defined, the project team executes it according to the chosen methodology or framework. This may involve following established change control processes, such as documenting change requests, assessing the impact and feasibility of the change, obtaining approvals from relevant stakeholders, and implementing the approved changes. The team ensures that appropriate communication channels are in place to keep stakeholders informed about the change, its rationale, and its potential impacts.

4. Determine a Change Response to Move the Project Forward: Sometimes, changes may have a significant impact on the project and require a deliberate change response to keep the project moving forward. This response could involve adjusting project plans, revisiting priorities, reallocating resources, or renegotiating project constraints. The project team analyzes the change and its implications to determine the most appropriate response that aligns with project objectives and stakeholder expectations. The response may involve a combination of corrective actions, preventive actions, or contingency plans to address the change effectively.

Throughout the change management process, project managers maintain close communication with stakeholders to ensure their involvement, address concerns, and manage expectations. They monitor the progress of change implementation, evaluate its effectiveness, and make any necessary adjustments.

By effectively managing project changes, organizations can adapt to evolving circumstances, seize opportunities, and mitigate risks. Anticipating and embracing the need for change, determining a suitable strategy, executing change management practices, and determining appropriate change responses contribute to successful change implementation and project outcomes.